Google Drive: View Files Largest to Smallest

While doing some spring cleaning (mentioned yesterday) – I decided I needed to go through my files on my Google Drive™.

One of the most helpful things: listing all my files from largest to smallest. I found I had some really old (And large) files that I will never need again.

How to list files from largest to smallest:

  1. Log into your Google account
  2. Go to this URL: https://drive.google.com/drive/quota

Remember – if you decided to delete your files – make sure you empty your trash to ensure they are truly gone.

Follow-up

Having the ability to see the size of the files allowed me to easily go from:

to:

Don’t be a tech hoarder!

Spring cleaning is not only for your home and garage. Every once and awhile I try and do some tech spring cleaning in order to keep things as organized and simple as possible. I highly recommend you do the same.

So what all goes into my spring cleaning?

  1. Applications: There was that one application you needed to open that one file from your friend…now that you have not touched it in months or years – get rid of it.
  2. Email: Do you hang on to all those flyers that show up in your physical mailbox? Exactly. Make searching easier by getting rid of these sorts of email messages. The chances of you caring about the big sale at Old Navy 3 months ago is slim to none. At the end of the day – I try and go back to my mantra – do, delegate, or delete.
  3. Accounts: I use 1Password to manage all my accounts (user names/passwords). At least once – go through and delete any old or unused.
  4. Photos: Let’s face it – we all take photos of the floor, blurry images, or something we only needed to reference once. Keep your image library trim by only saving the photos that are good and have meaning.
  5. Text Messages: Here is another place we tend to hoard information for no real reason. There is no reason to hold onto all those “ok” or “thanks” text messages. Delete them and save yourself the space.
    1. Don’t be a tech hoarder – take some time to save what is important and get rid of the rest. You will be surprised what you find (I just found a recipe I completely forgot I asked for), hw much more efficient your searches will be, and how much more room you will have on your phone/computer and not to mention – more peace of mind.

Making the Most of Your Backups

Having a backup of your data is crucial. Being able to successfully restore your data is even more crucial.

For the last three weeks, I have been spending two hours a week on organizing/reorganizing all my data. One of my goals for 2012 is to be 100% sure I am backing up what I need and ONLY what I need. I have two backup drives here in my office that I use with Apple’s Time Machine. I also then backup remotely once a week to Amazon S3 using JungleDisk. I also have data on a remote server for all my web sites (including this one) that gets backed up on/off site. A few weeks ago I decided to centralize all my remote data on Amazon S3. All media/uploads/theme files/etc get served up from Amazon S3 which not only helps with my centralization of data – but it also speeds things up a bit too.

Now that I have everything flowing into one place – I realized I am backing up a lot of stuff. Stuff that does not need to be backed up and will only cause frustration and increased storage cost. So – when thinking (or re-thinking) about backups, make sure you also consider what you are backing up. I found I was backing up backup archives, photos I would never use/look at, etc that were completely a waste of space. By going through all of my content I was able to save significantly in space/cost in my backup solution.

So – if you have a backup plan – make sure you know how to restore from it (and actually test it). If you do not have a backup plan – take a few minutes to look into doing something ASAP. You will lose data at some time – that is a guarantee. You can either take a few minutes now and get something in place or you can spend hours/potentially thousands to restore “that data you really need”. Your choice. This has been your annual reminder.

Random Fridays: Too Much Stuff

I am not sure what happened – but lately I feel like I am surrounded by way too much stuff. I recently went through the garage and cleaned it out, went through my office and threw away tons of phone cords, ethernet cables, triplicate serial cables for old Macs, and this weekend – it is the basement.

Our basement is the landing place for “I do not know where to put it” or “stuff I need to go through later”. You can find my huge Trent Reznor posters from college, notes from middle school – yeah, I still have some, college notebooks, PS2 games, and that dart board I “just had to have”.

I am not sure if I am overwhelmed because I do not regularly go through my stuff – or if it just seems like more now that I have a kid that also seems to have a lot of stuff too…but this weekend I am hoping to go through a bunch of old stuff, bag it up, and ship it over to Good Will.

How do others manage their “stuff”? Do you clean out annually, or more frequently? I also need a sign that says “no more nick-nacks – regardless of how much you thought of me when you saw it. 😉